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Web-based solution for provision of cleaning instructions

01 March 2021

Legislation and codes of practice dictate that food processing businesses must provide the cleaning instructions for all equipment and surfaces on site, including a system of control to show cleaning has been carried out according to the correct method. 

Holchem’s Gateway is a web-based system that allows Holchem and customers quick and easy access for creation and amending of the Cleaning Instruction Card System. Gateway has the capability of allowing the user to add photos, strip down procedures, cleaning methods, frequencies, key inspection points, chemicals, cleaning tools and Personal Protective Equipment. 

This has resulted in a system that is intuitive, easy to use and significantly reduces the time it takes to create a CIC System from scratch. It consists of two parts: HQ and Client. HQ is where each individual site is created and where areas, cleaning frequencies, chemicals and users are activated prior to the creation of each specific CIC. 

Gateway also allows the Client to view the following live documentation from Holchem:

• Safety Data Sheets

• Product Information Sheets
• Disinfectant Test Data
• Equipment Data Sheets
• Technical Guides
• Test Kit Methods

Gateway AC®
Gateway’s main function is the administration of Cleaning Instruction Cards, whereas Gateway AC® allows our customers to expand into the effective control of other aspects of their Hygiene Management System (HMS).

The Planner module includes a calendar that provides the user with the ability to easily plan cleaning tasks throughout the year. Daily cleaning tasks are automatically planned by Gateway AC® and non-daily cleaning tasks can be dropped anywhere on the calendar and cascaded at the correct interval for the next 12 months. The Planner also allows cleaning tasks to be moved if the need arises, without impacting on future planned cleans.

The Task Control module allows the generation of accurate paperwork for signing off the planned cleans by the cleaning operative and the inspector. Alternatively, Gateway AC® users also have the option of being able to digitally record who completed the cleaning and inspection of items. If an item doesn’t meet the standards required, then a non-conformance can be raised, record why it failed and a reclean ordered. Gateway AC® also allows the recording of why a cleaning task wasn’t completed.

To ensure that all the collated information can be effectively interrogated and used to analyse the performance of a site’s hygiene function, each module is linked to the Management Reporting on Gateway AC®. This module can report on areas such as unplanned cleaning tasks, successful cleans, why cleans have been moved, who completes most successful cleaning tasks, etc.

Gateway AC Tablet App
The Gateway AC® Tablet App allows cleaning tasks to be downloaded to one or several tablets, which can then be used to capture the sign off of these tasks ‘live’ on the factory floor. Users of the app can digitally sign off cleaning tasks as completed and checked, as well as take photos to prove something was cleaned on a date or for non-conformance purposes.

Once all the data has been captured on the factory floor and synchronised with Gateway AC®, it can be easily searched for and presented in reports on Gateway AC®.

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